Asset management solution for K-12 that works. Even with limited budgets and strict compliance requirements.
“We’re extremely happy with the results we’ve had using Alloy Navigator. The flexibility and open architecture allow us to customize the product and that has proven invaluable.”
Terence Kennedy, IT Office Manager at The Juilliard School
Managing hundreds or even thousands of devices can be a daunting task for school administrators.
Alloy’s asset management software allows schools to track devices in real-time, knowing exactly where each item is, who has it, and when it’s due back.
This not only saves time but also ensures that equipment is properly maintained and available when needed.
Budget constraints are a constant challenge for educational institutions.
With asset management software, schools can track the usage and maintenance costs of each unique asset, helping them make data-driven decisions about repairs, replacements, and new purchases.
How is Alloy Navigator better than manual asset management?
Excel can only provide a static list of assets, which requires constant updates and data entry. In contrast, ITAM software like Alloy’s automatically captures and reflects changes in real time. ITAM software eliminates the need for manual data entry and reduces the risk of errors. For example, several employees can work on one data view at the same time, and each of them will see how the view updates when others change this or that field.
Compliance with funding requirements and asset tracking regulations is crucial for schools and school districts, especially when dealing with government grants or public funds. Asset management software provides audit-ready reports, ensuring that asset utilisation and depreciation is transparent and easy to demonstrate.
A critical feature that simplifies asset tracking by allowing quick check-in and check-out of devices using barcodes or QR codes.
This works great for temporary reservations of laptops, Chromebooks, microscopes. Another scenario could be facility management: let teachers, students and staff reserve classrooms, labs, or conference rooms.
Does Alloy Navigator integrate ticketing with asset management?
Yes, Alloy Navigator integrates its service desk ticketing system with asset management. This integration allows technicians to associate incidents, service requests, and changes directly with specific assets.
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Schools need the ability to monitor assets in real-time, ensuring they know the current location and status of each item. Instant updates reduce the likelihood of lost or misplaced assets.
Our solution offers a comprehensive view of each asset’s lifecycle – from procurement to disposal. This allows schools to plan for future purchases, maintenance, or upgrades.
Cloud-based solutions provide flexibility, enabling staff to access the system from any device, whether they’re in the classroom, office, or off-site. Our mobile apps ensure that assets can be tracked and updated on the go.
Integration with school management systems and other platforms (such as Google Workspace, Microsoft, or mobile device management systems) ensures that asset data is synchronized and up-to-date.
Saint Edward’s School is a co-educational, pre-kindergarten through grade twelve, college preparatory school committed to educational excellence.
The Information Technology department is responsible for evaluating, installing and maintaining computer technology for the school’s 650 students and employees.
“We maintain a network of 500 tablet computers, 100 desktop computers and more than 20 servers,” says Quen Voyles, Director of IT at the school.
Along with other capabilities of Alloy Navigator, the school uses work order tickets to manage internal tasks such as hardware repairs. This allows them to keep track of what assets have been repaired or replaced.
“We use Alloy Navigator to maintain our inventory of tablet computers and user accounts. This gives us the ability to easily relate incident, computer, and user information together in one place.”
Do you have equipment lending functionality?
Yes, Alloy Navigator features an Equipment Lending Library module to manage the loaning of items such as laptops, monitors, and other equipment. This can be any equipment that you lend to employees temporarily. This module allows users to reserve equipment via the Self-Service Portal, tracks check-out and return dates, and sends automated reminders to ensure timely returns.
Oklahoma University’s Athletic Information Systems runs an enterprise network on 13 servers with about 500 computers installed campus-wide.
Alloy Navigator’s software licensing compliance and PC auditing features offer the team the most valuable benefits in terms of meeting their business needs.
“Maintaining the legal status of all of our software licenses is key,” says Terrie Taylor, Director of Athletic Information Systems.
Another benefit is the instant availability of information detected from each PC’s BIOS. OU contracts with the Dell Corporation to lease all of its PCs.
Taylor says, “No more making phone calls to check on the leases; no more going someplace completely different to locate the paperwork. The overall cost savings is absolute.”
