Purchase Order Management

Take control of your purchase order management with a modern digital workflow. Automate approvals, establish budgets, and keep an audit trail for complete transparency.

Purchase Order Management Hero 

Spend wisely and
take control of your purchasing process.

Automated purchase order management workflow helps you extract maximum value from every dollar you spend. It optimizes the complete procurement process, eliminates unnecessary delays and ensures timely availability of equipment and resources.

Purchase Order Management workflow routing

Streamline every step of your purchase order management

The purchasing process starts when an employee needs a material or service and ends when that need is fulfilled. Optimize every stage of this process with the Alloy workflow engine to reduce processing costs and eliminate the risk of manual errors.

  • Speed up the purchase requisition process using a comprehensive product catalog with previously negotiated, fixed prices from multiple trusted vendors.
  • Offer available products through your online service catalog. Employees simply browse the service catalog and submit requests for the items they need. And everything else falls into place automatically!
  • Improve purchase requisition experience with real product photos and full product details.

Manage PO smarter

Alloy PO Management features work together to bring all your purchasing needs to one convenient and easy-to-access place. Say goodbye to multiple spreadsheets, papers, and manual approvals.

  • Keep track of all purchase order line items and automatically convert received items into assets.
  • Store all payment details and invoices directly in purchase orders for future reference.
  • Keep the wheels turning with the automated placement of purchase orders when you are running low on consumables.
  • Handle partial shipments using our flexible receiving processes and the ability to process multiple deliveries per order.
Purchase Order Management Screenshot

Speed up purchase approvals

Typically, big-spending must undergo a series of approvals from different levels within an organization. Whether the purchase approval scenario in your company is simple or complicated, automated approvals will save your time and efforts and help you stay productive and in control.

  • Have your choice of single-step or chain purchase approvals, as your procurement policy requires.
  • Find your balance between control and efficiency with conditional approvals.
  • Save time by routing minor purchases from pre-approved vendors through an automated procurement process.
  • Shield large purchases above a certain amount with mandatory approvals from authorized decision-makers.
  • Fine-tune parameters of the automated procurement process with only a couple of clicks.
Purchase Order Management Apporval process

Gain insight into purchases

The more transparent your purchase process is, the better visibility you have into your spending. A wide selection of ready-to-use reports, interactive dashboards, and drill-down charts helps you stay on top of purchases and make informed business decisions.

  • Monitor purchasing processes on interactive dashboards in real-time.
  • Understand the demand for products in your company.
  • Be better prepared for a purchasing audit with accurate information and a complete audit trail.
  • Reduce overdue purchase orders with various tracking tools and automated reminders.
  • Get in-depth and up-to-date purchasing insights from detailed reports.
PO Dashboard screenshot

The flexibility is endless, this product is capable of doing anything you design. It can output to batch files, automate tasks and digitize forms. The only limitation is your imagination.

Mike Gates Infrastructure Manager, Ibstock PLC
Customer service is an art form of sorts, and Alloy knows the meaning of that. Alloy Software goes above and beyond in support of their product.
Alex OliviaVice President Makita, USA

It’s been instrumental in the growth and support of our clients. Ease of use, customization and fantastic support – no matter the request – make Alloy invaluable

Stephen Mullens Managing Director, SNC Solutions

The team has outstanding product knowledge and throughout the process they have always provided me with the right answers.

Jon HowsonIT Operations Manager, SA Water

I recommend Alloy Software to all my suppliers and clients and feel this is well suited to many companies no matter how large of small.

Graham HiltonManaging Director, Rivertech Limited

Start your trial with Alloy today