What is ITSM (IT Service Management)?

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What is IT Service Management?

ITSM, short for IT Service Management, is a collection of processes and policies that enable organizations to design, implement, manage and improve IT services offered to customers.   As Wikipedia stated, ITSM is an area of expertise to covers the management of IT service activities.

What is IT Service Management?

ITSM, short for IT Service Management, is a collection of processes and policies that enable organizations to design, implement, manage and improve IT services offered to customers.   As Wikipedia stated, ITSM is an area of expertise to covers the management of IT service activities.

There are two points adopted by ITSM:

  1. Service is the main form of value provided by IT.
  2. The best approach to organize IT services is to establish these processes with clearly defined goals, objectives, and roles and responsibilities.

IT services could include automation systems, applications and analysis tools needed to operate the day-to-day activities of your business. But, how do these services operate with enough efficiency to create value for your company? This is where ITSM comes in.
Organizations with an ITSM strategy understand that delivering quality services to internal stakeholders, IT administrators and customers drives company growth. Effective management of your IT services will lead to happier employees and satisfied customers! Through ITSM, organizations can also improve their business performance by optimizing how these processes are carried out.

Why your business needs IT Service Management (ITSM)?

The departments of your organization each function to provide a service, whether it be internally or externally. These services could include providing technical assistance, account management, organizational changes, and budgeting. How these services are used by your employees can have a profound effect on how your business operates. A strong ITSM process can increase the productivity and overall happiness of your employees by maintaining a focus on the resources they need to do their job better.

Benefits of IT Service Management (ITSM)

An efficient IT service management strategy gives employees the flexibility and confidence they need to complete tasks knowing that the resources they require are within arm’s reach. The leading benefits of an ITSM solution include:

Reduce your IT costs

Save money with effective problem management and knowledge management processes that resolve recurring issues, speed-up resolution times and increase employee productivity.

Improve your service quality

Create a custom workflow that removes the need for manual operations and promotes cooperation among your teams to achieve success.

Communicate seamlessly

Streamline the way your users communicate by replacing long and inconsistent email chains with processes that ensure the right people get connected with the right resources.

Reduce wasted resources

You could also save your employees’ time and effort by preventing duplication of work, guaranteeing more efficient processes, and minimizing unnecessary expenses.

Increase business efficiency

Reduce downtime, prevent serious issues before they occur and remain compliant to risk management requirements both internally and externally.

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Core ITSM Processes

Organizations that want to run more smoothly must provide high-quality services to their employees in order to maximize their productivity and effectiveness. The processes of ITSM, when applied appropriately, have the potential to accomplish precisely that.

Incident Management

The main goal of the incident management process is to restore disrupted IT services for your users after an unplanned interruption via an end-user Incident ticket.

Problem Management

Manage your IT problems, minimize the impact of IT-related incidents, and create solutions or workarounds.

Change Management

The systematic strategy associated with the transition or modification of organizational procedures or technologies is known as change management. Effective Change Management enables organizations to make improvements to their information technology infrastructure and applications with the least amount of disruption to their operations.

Service Catalog Management

When you use the Service Catalog, you can standardize your service request and fulfillment procedures, which allows you to measure and enhance the overall assistance you are providing to your business.

Service Fulfillment

In the business world, order fulfillment is the process of obtaining items and then processing and delivering them to users. Consumer orders are placed online, and the procedure is completed after the purchase is delivered to the customer ( in our case to the employee). This process is crucial in ensuring that customers  (or employee)  have a positive  customer experience.
It needs to be noted that the Self Service Portal is an extremely vital component of a successful service fulfillment process. Users should be able to request services, software, hardware, and network resources in a smart and simple manner, without having to think about it.

Configuration Management

Control, monitor and document the configuration of your IT assets that deliver services and provide value to your company.  IT Asset Management and Configuration Management are closely connected disciplines.

Service Level Management

Ensure that your current and planned IT services are designed to fit the specific needs of your customers.

ITSM Processes in ITIL

ITIL, the most universally accepted approach to ITSM, is a framework of best practices and recommendations that organizations reference when managing IT operations and services. ITIL is often used to realize potential change, transformation, and growth within a business while also ensuring that your ITSM strategy is running smoothly and efficiently. There is an article about the difference between ITIL and ITSM.

The ITIL framework consists of five different areas that collectively compose an organization’s “service lifecycle.” These ITSM best practices help to improve the quality of service delivery and how an organization’s IT processes function.

Service Strategy

Defining the services that an organization will offer that meet business needs through planning a strategy, managing a service catalog, organizing finances, anticipating demand and identifying user needs.

Service Transition

Building and testing the designed services to ensure that they work smoothly and do not interfere with the delivery of other existing services, especially when these services are being updated or changed.

Service Transition

Building and testing the designed services to ensure that they work smoothly and do not interfere with the delivery of other existing services, especially when these services are being updated or changed.

Continual Service Improvement

Maintaining an emphasis on continual improvement by keeping up with the changing needs of your business and enhancing your activities accordingly. Keeping track of predetermined KPIs to dictate the success of a service over time plays a significant role in identifying areas for improvement.

ITSM vs. ITIL

To fully leverage the processes of ITSM and the ITIL framework, we must be able to understand the difference. ITIL is the most commonly used framework for ITSM, but it’s not the only framework that organizations may use. They may be employing ITSM, but they may also be using one of the following standards:

  • COBIT – A framework relating to the governance of enterprise IT
  • ISO 20000 – An international standard for IT Service Management
  • MOR – The Microsoft Operations Framework consists of a series of guides for creating, implementing and managing quality IT services.
  • USMBOK – The Universal Service Management Body of Knowledge works as a “companion” to support existing ITSM resources such as ITIL in terms of both strategy and operations.
  • ITIL

The possibility always exists that organizations could also be using a combination of frameworks or standards such as ITIL with COBIT.

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